Many businesses are experiencing serious difficulties regarding the processing of the documents that enter the company archives every day. The classification, scanning, extraction and export of data are processes that take a lot of time for employees in the accounting department and are recommended to be automated with the aim of streamlining the workflow. The good news is that there is already a way!
Why choose software for automatic analysis and processing of formulas?
SmartSoft offers users forms processing software with which manual work will be replaced by automatic work. Such technological solutions are mandatory for companies that want to achieve high business success at all levels – profit, customer services, reputation etc. over time, this digital tool has become an essential tool for optimizing the workflow. With its help, better processing of company documents is realized, the structure and type of which are a prerequisite for errors. See more information here:
- forms and extracting information from them are defined as a challenging task because they can have a complex structure – forms processing software, however, has the potential to do this task flawlessly and as a result, high accuracy and less time for similar tasks;
- fixed forms can be very different – from application forms to application forms, every single document of this category must be processed in a precise way, so that the information can be stored without errors in the document. Often employees cannot handle this task effectively which makes automated processing software a very good alternative;
- optical character recognition is the technology that allows to realize the process of automatic processing of forms with different structures – unstructured, semi-structured and unstructured. OCR is applicable to medical and insurance claims, surveys and other documents, the processing of which can be a very difficult task to complete;
- forms processing software can deal with different types of documents, which makes its application wide – among the forms that can be processed by the technology are unstructured forms, semi-structured and unstructured documents. Forms with a predictable structure are easier to process because they have a uniform layout, but the software has the potential to create unstructured type documents as well.
There are many reasons why it is good for businesses integrate with their accounting departments a technological solution such as forms processing software. It can process pdf files and scanned images which are then converted into an e-readable version thanks to OCR.
The complexity of the document to process may be beyond the acceptable level which may prove challenging for forms processing software by SmartSoft. In most cases, however, it copes flawlessly with such operations and the results are really good.
How does it work?
After it became clear what the application of forms processing software is and why it is good to be present in company structures, it’s time to take a look at how it works. Here are the steps:
- Receiving the form in the system through different methods – the document can arrive by email, scanner or other channel for transmitting information, including the web portal.
- Intelligent validation and integration of information – a special language for formulas is used, automatic calculations are made and integration with the already existing database is carried out.
- Personalization and user management together with a high level of protection – it is important not only to have the possibility to add individual functions, but also to have a high level of protection so that the information is subject to confidentiality.
- SmartSoft Invoices can be configured seamlessly – the process happens with amazing ease, which makes forms processing software technology much preferred by various businesses. Automatic recognition and self-learning makes the technology a digital tool of fundamental importance for every company.
With the help of forms processing software, the need for manual processing of documents is eliminated – this saves extra time, which can be used to resolve other firm cases, many of which are critical.
What are the potential challenges during the process?
As with any other technology, with forms processing software, some problems may occur during document processing. Among the potential challenges are poorly scanned forms, the way the documents are filled out, the poor quality of the scanned images and the discrepancies in the layouts.
No matter the type of digital processing, SmartSoft’s technology for automatic form processing can handle any case perfectly. The software does not require special training to work with non-problems, and besides, it can be self-taught and integrated with other systems
For which businesses the technology is applicable?
The wide application of forms processing software has been proven. The technology can be used in a variety of business areas – healthcare, trade and production, the insurance sector, etc. The tendency is more and more businesses to rely on it for the development of their activity and for establishing high positions in the relevant niche.
